Obtaining and Controlling Cash Funds

Policy number: 
10.006
Policy description: 

UNT is committed to establishing strong internal controls for handling cash to ensure these assets are protected, processed in an accurate and timely manner, and properly reported.

Policy owner: VP for Finance and Administration
Policy contact: 
Luis Rivas
Director, PCI Compliance & Merchant Services
University Integrity & Compliance
Applies to: 
Faculty, Staff, Students, All University
Date Issued: 
Friday, August 1, 1997

Last updated: 

Date: 
06/10/2020
Action: 
Revision
Comments: 
The policy was revised to update changes in business conditions and incorporate portions of deleted UNT policy 10.017, Petty Cash, Demand Deposits, Working Funds.
Date: 
10/11/2016
Action: 
Revision
Comments: 
Revised to address the items highlighted by the University-wide cash handling management review. This revision provides definition for demand deposits, language requiring documentation of cash handling authorizations, separation of duties, requirement of when deposits must be made to align with other cash related policies, and a cash handling template. Effective 10/11/2016.
Date: 
09/30/2010
Action: 
Revision
Comments: 
Revised to clarify the responsibilities of each university department that accepts cash for university business. Additionally, all guidelines and internal administrative procedures have been removed from the policy and transferred to a document maintained by Student Accounting & University Cashiering. Effective 9/30/2010.