Records Management and Retention

Policy number: 
04.008
Policy description: 

All university records must be retained and disposed of in accordance with state law and the university’s record retention schedule as approved by the Texas State Library and Archives Commission. 

Link to the Records Rention Schedule

See full policy (PDF): 
PDF icon Records Management and Retention
Policy owner: VP for Finance and Administration
Policy contact: 
Steven Hill
Director, Business Development
University Compliance & Ethics
Applies to: 
Faculty, Staff
Date Issued: 
Saturday, August 1, 1992

Last updated: 

Date: 
04/06/2020
Action: 
Revision
Comments: 
The policy was revised to bring the content up-to-date and in compliance with state regulations.
Date: 
08/12/2015
Action: 
Format Only
Date: 
05/20/2009
Action: 
Revision
Comments: 
Revised to reflect the requirements that the University establish policies and procedures to ensure state records are maintained until the expiration of the retention periods on the records retention schedule.
Date: 
01/01/2003
Action: 
Review without revision
Date: 
05/01/1997
Date: 
12/01/1994