This policy was created to meet federal and state requirements to establish a research security policy. 

As a major research institution, the University of North Texas (UNT) hosts visitors from other institutions or entities to collaborate on research topics or scholarly activities of mutual interest. UNT welcomes these collaborations and acknowledges their value in strengthening the mission of the University. 

This policy sets forth the requirements to ensure compliance with Federal regulations regarding accounting fo rand documenting personnel cost charges to sponsored awards. The personnel charges to these awards must be based on records that accurately reflect the work performed.  The Office of Management and Budget has issued “Uniform Guidance” (OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 C.F.R.

The purpose of this policy is to establish the requirements for procurement of goods and services for sponsored projects. Further, this policy establishes procedures for safeguarding property funded by sponsored projects, and establishes related management and reporting requirements.

In accepting a sponsored project award, the University of North Texas (UNT) has legally committed itself to fulfill the purposes and requirements of the sponsored project through use of university personnel, resources, and facilities. When UNT makes a sub-award to assign responsibility for conducting a portion of the work required to a sub-recipient, UNT remains responsible to the sponsor for management of the funding and meeting performance requirements.

As a condition of receiving an award from a sponsor, the University of North Texas is sometimes held responsible for a portion of the cost of the sponsored project. When this occurs, UNT must ensure that the administration of cost sharing is in a consistent and reasonable manner, and that the fulfillment of cost sharing commitments is documented and verified. This policy establishes requirements and responsibilities for monitoring, tracking, reporting, and documenting cost sharing for sponsored projects at UNT.

The University of North Texas strives to ensure that those involved in sponsored project activities appropriately charge costs associated with a sponsored project to the correct account from the outset. However, UNT recognizes that cost transfers are sometimes necessary to correct keypunch or clerical errors, allocate costs of closely related work that may support more than one project or to clear a cost overrun or disallowed cost.

Sponsored projects must be closed out in a timely and accurate manner. Timeliness of reporting and closing out an award is crucial to sound award management in order to assure full compliance with sponsor requirements and regulations and to assure collection of all monetary reimbursement for costs.

The University of North Texas is committed to conducting research in accordance with applicable export control laws and regulations.   Export control laws are federal statutes that control the conditions under which certain information, technologies, and commodities can be transmitted overseas to anyone, including U.S. citizens, or to a foreign national located in the United States. These statutes are implemented by the U.S. Department of Commerce through its Export Administration Regulations (EAR), by the U.S.

This policy sets out requirements related to the negotiation and acceptance of grants and contracts related to or arising from sponsored project efforts, which includes but is not limited to federal, state, or industry contracts for research studies; nondisclosure agreements; and material transfer agreements.