Records Management and Retention

Policy number: 
04.008
Policy description: 

Texas State law requires a records and information management program that is maintained on a “continuing and active basis” and is administered by a designated Records Management Officer. All university records should be retained for the retention periods stated in the institution’s Records Retention Schedule as approved by the Texas State Library and Archives Commission and the Texas State Auditor's Office.

See full policy (PDF): 
PDF icon Records Management and Retention
Policy owner: VP for Finance and Administration
Policy contact: 
Steven Hill
Director, Institutional Compliance
Division of Finance and Administration
Applies to: 
Faculty, Staff
Date Issued: 
Saturday, August 1, 1992

Last updated: 

Date: 
08/12/2015
Action: 
Format Only
Date: 
05/20/2009
Action: 
Revision
Comments: 
Revised to reflect the requirements that the University establish policies and procedures to ensure state records are maintained until the expiration of the retention periods on the records retention schedule.
Date: 
01/01/2003
Action: 
Review without revision
Date: 
05/01/1997
Date: 
12/01/1994