Disposition Table by Date

December, 2011

Academic Common Market

Individual exemption policies related to Chapter 54 of the Texas Education Code have been consolidated into new policy 2.2.10, Exemptions and Waivers from Tuition and Fees. This policy has been deleted.

Policy Number: 2.2.15

Children of Deceased and Missing Military Service Members

Policy Number: 2.2.5

Children of Disabled State Employees

Policy Number: 2.2.8

Children of Prisoners of War or Persons Missing in Action

Policy Number: 2.2.9

Deaf or Blind Student

Policy Number: 2.2.7

Employee Assistance Program

This policy is a benefit program and does not meet the definition of a policy. The EAP will be referenced in any policies that are applicable and information regarding this program is located on the HR website under the EAP Toolkit. This policy has been deleted.

Policy Number: 1.7.8

Exemptions and Waivers from Tuition and Fees

This new UNT policy consolidates existing policies dealing with exemptions and waivers from tuition and fees defined in Chapter 54 of the Texas Education Code. By consolidating several policies into one, it will assist students/faculty/staff in locating information concerning waivers and exemptions. This policy is effective 12/22/2011.

Policy Number: 2.2.10

Fee Waivers--Off Campus Classes

Policy Number: 2.2.13

Good Neighbor Scholarship

Policy Number: 2.2.6

High School Honor Graduate

Policy Number: 2.2.4

Introduction to Human Resources (Personnel)

This policy does not meet the definition of a policy and has been deleted.

Policy Number: 1.1.1

Out of State Tuition Waiver Faculty and Dependents

Policy Number: 2.2.16

Out of State Tuition Waiver/Teaching Assistants, Research Assistants and Dependents

Policy Number: 2.2.16.1

Outstanding Staff Awards

The Outstanding Staff Award is an employee recognition program and does not meet the definition of a policy. Procedures have been developed for this program for guidance purposes. This policy has been deleted.

Policy Number: 1.6.4

Promotion, Transfer or Demotion

A new Salary Administration policy became effective 9/1/2010. The accompanying procedures will be in conflict with this policy. All necessary components of this policy will be covered in either the new Salary Administration Procedures or other existing HR policies. This policy has been deleted.

Policy Number: 1.3.12

Tuition and Fee Billing

Non-substantively revised to accurately reflect current policy and reduce the need for future changes to the policy by eliminating specific dollar amounts for delinquent fees. This policy is effective 12/13/2011.

Policy Number: 2.2.20

Veteran/Dependents Exemption

Policy Number: 2.2.2

October, 2011

Complaint and Grievance

Significantly revised to correct and clarify procedures set forth in policy. This policy revision closely mirrors the HSC policy. Effective 10/18/2011.

Policy Number: 1.7.2

DOT Drug and Alcohol Testing of Commercial Drivers

Revised to correct and clarify procedures set forth in the policy. Effective 10/1/2011.

Policy Number: 1.2.14

Faculty/Staff/Retiree/Dependent Educational Scholarship

Revised to incorporate terminology referred to in Board of Regents Order 2010-13. Specifically, "UNT System" is used to mean both UNT and the UNT Health Science Center. Effective 10/19/2011.

Policy Number: 2.2.14

Fundraising and Private Support

This policy was revised to consolidate policies 7.2, Fundraising and Support; 7.3, Gifts to/for Endowments; and 7.4, Endowments for Academic Position. Effective 10/27/2011.

Policy Number: 7.2

Graduate Fellowship/Research Assistantship Load Specifications

This revision will treat research assistants in the same manner as teaching assistants and teaching fellows regarding SCH (semester credit hour) enrollment as a condition of summer employment. Currently teaching assistants and teaching fellows are not required under analogous policy 15.1.27 to register for SCH in the summer as a condition of employment. This will ensure both equality of treatment and prevent students from enrolling in excessive SCH as a condition of employment rather than for pedagogical purposes. Effective 10/10/2011

Policy Number: 18.3.13

Recruitment and Selection of Teaching Fellows and Teaching Assistants

This revision will treat teaching assistants and teaching fellows in the same manner as research assistants. The new language is taken verbatim from UNT policy 18.3.13. This will insure both equality of treatment between the two groups and prevent students from enrolling in excessive SCH as a condition of employment rather than for pedagogical purposes. This will also allow teaching assistants and teaching fellows to focus on preparation for and the taking of exams instead of enrolling in coursework that should already have been completed. Effective 10/13/2011.

Policy Number: 15.1.27

Seminars, Institutes, Faculty Assisted Registrations

The policy is deleted. The policy is outdated and no longer relevant. Policy deletion effective 10/31/2011.

Policy Number: 2.2.19

September, 2011

Accountholder Responsibility

Requires that all funds entrusted to and all financial transactions made by its employees shall be managed in accordance with applicable university policies and procedures. Effective 9/22/2011.

Policy Number: 2.1.10

Human Subjects Research Policy

This revised IRB policy is to update a seriously out-dated policy. This revision structurally mirrors the new policy developed for UNT-Dallas and approved by General Counsel. Effective 9/22/2011.

Policy Number: 16.12.3.2

August, 2011

Animal Care and Use Policy

Non-substantively revised to more accurately reflect responsible party and correct titles. Effective 8/31/2011.

Policy Number: 16.12.3.1

Biosafety Policy

Non-substantive revision to update VP area responsible and update department names. Effective 8/11/2011.

Policy Number: 16.12.3.4

Budget Adjustments

Establishes guidelines for allowable departmental budget adjustments and defines specific restrictions for budget adjustments. Effective 8/31/2011.

Policy Number: 2.3.1

Export Controls

This newly developed policy ensures compliance with export control laws and regulations implemented by the U.S. Dept. of Commerce through its Export Administration Regulations (EAR), by the U.S. Dept. of State through its International Traffic in Arms Regulations (ITAR) and by the U.S. Treasury Dept. through its Office of Foreign Assets Cotnrol (OFAC). This policy is effective as of 8/19/2011.

Policy Number: 16.13

Fees Related to Instruction

Outlines and defines the fees and other charges related to instruction for which statutory authority is provided to UNT. Effective 8/31/2011.

Policy Number: 2.3.2

FERPA Policy

In response to new federal interpretations, as well as to meet the needs of the University of North Texas faculty, staff and students, UNT has implemented a revised FERPA policy that is effective immediately.

Key changes to the policy affect many faculty and staff members who have access to students’ records. Most notable of the changes are revisions to those items listed as “Directory Information,” which is information typically allowed to be released without student consent, unless the student has requested that their directory information be withheld.

Policy Number: 18.1.9

New DeptIDs

Title change from “New Accounts.” Establishes guidelines for creating new university deptids and requires compliance with established regulations for university funds. Effective 8/31/2011.

Policy Number: 2.3.3

Radiation Safety Policy

Non-substantive revision to update VP area of responsibility and minor edits to the procedures and responsibilities requested by the RSO. Effective 8/11/2011.

Policy Number: 16.12.3.5

July, 2011

Affiliated Entities

Affiliated Entities sets forth the rules governing the relationship between a private donor or an organization designed to further the mission and goals of the University of North Texas (UNT) and UNT and its employees, as required by Regents Rule 09.500 and section 2255.001 of the Texas Government Code. This policy establishes the framework within which the UNT will work with affiliated organizations. This policy is effective as of 7/21/2011.

Policy Number: 9.001

June, 2011

Credit Hour Policy

New policy created to ensure compliance with the Texas Higher Education Coordinating Board legislation 34 CFR 600.2. Effective 6/30/2011.

Policy Number: 06.1001

March, 2011

Research Misconduct

Revised to comply with the research misconduct requirements of the U.S. Public Health Service, 42 CFR Part 93; the National Science Foundation (NSF 05-131, Ch. IX, Research Misconduct, 930-933); the Office of Science and Technology (Fed. Research Misconduct Policy 65 Fed. Reg. 76,260; and any other applicable research misconduct requirements of agencies or entities providing research funding to UNT. Effective 3/2/2011.

Policy Number: 16.12.3.6

December, 2010

Art in Public Places

The newly developed policy establishes a process to review, approve, maintain, and remove permanent or long-term art installed in public places on the University’s campus. The policy is effective as of 12/6/2010.

Policy Number: 8.8

November, 2010

Award Management of Sponsored Projects

The newly developed policy sets out requirements related to the award management of sponsored projects. The policy is effective as of 11/19/2010.

Policy Number: 16.12.3.10

Grants and Contracts Related to Sponsored Projects

The newly developed policy sets forth requirements related to the negotiation and acceptance of grants and contracts related to or arising from sponsored project efforts. The policy is effective as of 11/19/2010.

Policy Number: 16.12.3.9

Proposal Submission to External Sponsors

The newly developed policy sets out requirements for faculty and staff members engaged in sponsored project activities. The policy is effective as of 11/19/2010.

Policy Number: 16.12.3.8

Recovery and Distribution of Facilities and Administration Funds

The newly developed policy sets forth institutional requirements related to recovery and distribution of Facilities and Administration (F&A) funds. The policy is effective as of 11/19/2010.

Policy Number: 16.12.3.11

October, 2010

Research Intellectual Property

The policy is revised to reflect the University's established peer review process for selecting patentable technologies. Revisions to this policy are effective as of 10/28/2010.

Policy Number: 16.13.1

September, 2010

Cash Handling Controls

The policy is revised to clarify the responsibilities of each university department that accepts cash for university business. Additionally, all guidelines and internal administrative procedures have been removed from the policy and transferred to a document maintained by Student Accounting & University Cashiering. Revisions to this policy are effective 9/30/2010.

Policy Number: 2.1.10.1

Salary Administration - Staff

The policy is revised to reflect the University's established compensation structure for regular staff. Revisions are effective 9/17/2010.

Policy Number: 1.6.2

August, 2010

Charter of the Faculty Senate

The policy is revised as of 8/2010. Please see policy for details.

Policy Number: 13.1

Endowment Policy

The policy was approved by the Board of Regents with no changes on 8/19/2010.

Policy Number: 7.6

Investment Policy

The policy was approved by the Board of Regents with no changes on 8/19/2010. Annually, the policy is submitted as a submission to the Board for approval, in accordance with Regents Rule 10.100.

Policy Number: 11.5

Use of University Non-Wireless and Wireless Telephones, Telephone Lines, Fax Machines and Personal Computing Devices

The policy is revised to make provisions for a new class of devices, termed “personal computing devices,” that appear on the market and which university personnel and units wish to purchase. The Apple iPad, for example, is highly popular and the University needs a policy to address reimbursement issues regarding the purchase of such devices and related costs.

The policy generally applies the same rules for the purchase of personal computing devices and data plans that have been in place (and continue to be in place) for cell phones. For those faculty, staff, and student employees who use the cell phone/personal computing devices for official university business, as described in the policy, the University will provide: 1) an allowance up to 50 percent of the cost of a personal computing device with a maximum allowance of $150; 2) up to $40 per month for a data plan for either a cell phone or a PCD, but not both; and 3) a reimbursement for the purchase of software for personal computing devices. Revisions to this policy are effective 8/10/2010.

Policy Number: 8.5

July, 2010

Emergency Student Loan Program

The policy is revised to reflect changes to state law allowing the University the option to charge students who borrow money through the loan program: 1) an origination fee of not more than 1.25 percent of the amount of the loan or 2) interest on the loan at a rate of not more than five (5) percent per year. Beginning in fall 2010, the policy authorizes the Student Accounting and University Cashier Services to charge a one-time 1 percent origination fee on all emergency student loans, in lieu of charging a five (5) percent annual percentage rate for these emergency loans. Revisions to this policy are effective 7/6/2010.

Policy Number: 2.2.29

Military Leave

The policy [formerly named "Military Leave Employees (Annual or Short Term)" policy] is revised to reflect the University's commitment to comply with the requirements of the Uniformed Services Employment and Reemployment Rights Act (USERRA). USERRA protects the job rights of employees who are called to active duty or authorized training with the Armed Forces of the United States. The revision combines this policy and the superseded UNT Policy 1.4.9, Military Leave (Extended) Reinstatement of Veterans into one comprehensive policy. The revision is effective 7/14/2010.

Policy Number: 1.4.8

Military Leave (Extended) Reinstatement of Veterans

The policy is deleted. Pertinent content for the policy is combined with revised UNT Policy 1.4.8, Military Leave. The deletion is effective 7/14/2010.

Policy Number: 1.4.9

June, 2010

Accounting System Coding Procedures

The policy is deleted. The policy provided a statement regarding the need for the appropriate coding of expenditures. Help with coding is available through Purchasing and Payment Services. The deletion is effective 6/22/2010.

Policy Number: 2.1.12

Check Cashing

The policy is deleted.The Student Accounting and University Cashiering Services department no longer provides check cashing service. Employees may still cash personal checks at the Union. The deletion is effective 6/22/2010.

Policy Number: 2.2.30

Claims Accounting Department

The policy is deleted. The policy provided only a description of the Purchasing and Payment Services (PPS) Department and details on the duties and responsibilities of the PPS Assistant Director and PPS Senior Associate Director. The deletion is effective 6/22/2010.

Policy Number: 2.1.1

Electronic Funds Transfer (EFT) of Salary

The policy is deleted. The policy provided details on the Electronic Funds Transfer of an employee’s salary which allows paychecks to be automatically deposited into the employee’s designated account on payday. This information is already available on the Human Resources (HR) and Purchasing and Payment Services (PPS) websites.The Authorization Agreement For Electronic Funds Transfer of Salary Form is available on the HR website, in the New Hire Process section. Information related to reimbursements through travel or ePro requisitions by means of an electronic funds transfer is located on the PPS website .The deletion is effective 6/22/2010.

Policy Number: 1.5.5

Office Supply Center

The policy is deleted. The Office Supply operation has been terminated on campus. The deletion is effective 6/22/2010.

Policy Number: 4.2

Payroll Deadlines

The policy is deleted. The policy provided procedural information on deadlines for submitting employee timesheets and supplemental payrolls. This information already exists on the Human Resources website. The deletion is effective 6/22/2010.

Policy Number: 2.4.4

Unemployment Compensation Insurance Program

The policy is deleted. The policy contained information on benefits for employees who are ending employment with the University. In lieu of the policy, a section on unemployment compensation has been added to the Ending Employment section of the Human Resources website. The deletion is effective 6/22/2010.

Policy Number: 1.5.3

May, 2010

Bylaws of the Federation of North Texas Area Universities

The policy is deleted. Federation Bylaws are now maintained by the Texas Woman's University. Approval for any revisions to the Federation Bylaws are enacted by vote of the Federation Council--now comprised of graduate deans or provost designees of the three Federation universities: Texas A&M Commerce, Texas Woman's University, and the University of North Texas. The official Federation Bylaws are located on the TWU website. The deletion is effective as of 5/3/2010.

Policy Number: 18.4.4

Contributions to Charitable Organizations

The policy is deleted. The policy provided information on voluntary employee participation in the State Employees Charitable Campaign (SECC). Detailed information on the UNT SECC campaign may be found on the SECC website. The deletion is effective as of 5/12/2010.

Policy Number: 1.2.11

Exit Meeting and Termination Clearance

The policy is deleted. The policy contained procedural information on conducting exit meetings and final termination clearance for faculty and staff that leave UNT due to retirement, resignation, dismissal, layoff, or other form of termination. Information regarding retirement and ending employment already exists on the HR website in the Managers and Supervisors Toolkit.

Policy Number: 1.3.16

Graduate Student Council

The policy is deleted. The charter/bylaw for the Graduate Student Council may be found under the "Charters & Bylaws" section of the University Policy Office website. The deletion is effective as of 5/3/2010.

Policy Number: 18.4.4

Human Resources Department

The policy is deleted. The policy contained descriptive information about the role of the Human Resources Department. Information about the HR Department may be found on the HR website. The deletion is effective as of 5/12/2010.

Policy Number: 1.1.2

Procedural and Content Guidelines for Providing Recommendations and References

The policy is deleted. The policy provided details on addressing inquiries related to faculty, staff, or student recommendations and references. This information already exists in section 5 of UNT Policy 1.3.3, Employee Information and Personal Data. The deletion is effective as of 5/12/2010.

Policy Number: 1.3.3A

Reemployment and Reinstatement

The policy is deleted. The policy provided the procedures and criteria to reemploy and reinstate former UNT employees. These items are already covered in other HR policies (e.g., sick leave, vacation, military leave, retirement, etc.), including specific procedures for reemployment and reinstatement. The deletion is effective as of 5/12/2010.

Policy Number: 1.3.13

TIP$ Suggestion Program (Top Ideas for Productive Savings)

The policy is deleted. The policy provided information about the TIP$ program, which is designed to allow employees an opportunity to share ideas for improved operations and to be recognized for their contributions. Information on this program already exists on the HR website in the Employee Recognition Toolkit. The deletion is effective as of 5/12/2010.

Policy Number: 1.7.4

University Ombuds

The policy (formerly "Faculty Ombudsman") is revised to reflect a resource, now available to all UNT employees, to informally raise and address work-related concerns with the University Ombuds. The policy defines key terms (e.g., confidential, independent, and informally) and provides the responsibilities of the University Ombuds. Revisions to this policy are effective as of 5/3/2010.

Policy Number: 15.1.34

April, 2010

Course and Curriculum Development

The policy is revised to include a statement regarding the University’s established procedures for approving substantive changes to its academic programs and ensuring timely notification to the Commission on Colleges of the Southern Association of Colleges and Schools (SACS).

As a standard for accreditation, SACS approval is required before the University may initiate any substantive change. Substantive change is defined by SACS as a significant modification or expansion of the nature and scope of an accredited institution. The University’s SACS Liaison (Dr. Allen Clark) is responsible for developing and implementing procedures necessary to ensure compliance with SACS requirements. Revisions to this policy are effective as of 4/7/2010.

Policy Number: 15.2.3

February, 2010

Annual Campus Safety Report

The Jeanne Clery Act requires colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses. The policy (formerly "Crime Awareness and Campus Security Act") is revised to include greater detail on how the University compiles and prepares its annual crime security awareness report/brochure. Revisions to this policy are effective as of 2/23/2010.

Policy Number: 18.1.15

HIV/AIDS Education and Prevention

The policy is deleted. The policy provided only a cross-reference to UNT Policy 1.3.20, HIV/AIDS Education and Prevention Policy. Information about HIV/AIDS Education may be found by accessing the official policy (1.3.20). The deletion is effective as of 2/27/2010.

Policy Number: 18.5.4

Notification Regarding Missing Resident Students

The Higher Education Opportunity Act requires the University to maintain a missing student notification policy and protocol for on-campus residents. The newly developed policy creates a formal process for allowing students to identify a confidential contact in case the student is reported missing. The policy is effective as of 2/23/2010.

Policy Number: 18.1.22

Shared Governance and the Role of Advisory Committees and the Academic Administration

The policy is revised to clarify the language and indicate the responsible party. Revisions to this policy are effective as of 2/16/2010.

Policy Number: 13.9

Student Immunization and Screening/Testing

The policy (formerly the "Immunization Policy") is revised to include mandatory bacterial meningitis vaccination requirements for first-time students who are moving into on-campus housing. Additionally, the policy includes Tuberculosis (TB) screening and testing requirements for incoming students who are born in countries with a high prevalence of TB, as defined by the Centers for Disease Control and Prevention (CDC). Revisions to this policy are effective as of 2/16/2010.

Policy Number: 18.1.6

January, 2010

CARE Assessment Team and Involuntary Student Medical Withdrawal

The newly developed policy establishes procedures necessary to ensure due process regarding possible involuntary medical withdrawals. The CARE Team has the ability to recommend a student be administratively withdrawn from the University. This process no longer exists within the UNT Policy 18.1.11, Code of Student Conduct.

Policy Number: 18.1.21

Guidelines for Faculty Participation in Instructional Units

The policy is deleted upon adoption of UNT Policy 13.9, Shared Governance and the Role of Advisory Committees and Administration.

Policy Number: 13.2

Percent-for-Art Requirement for Capital Projects

The newly developed policy establishes a process for the University to allocate one percent of the estimated total cost of capital projects exceeding a certain amount to develop, purchase, or commission artwork for the site or the immediate environment of the site.

Policy Number: 8.7

Policy Statement on Departmental Personnel Administration

The policy is deleted upon adoption of UNT Policy 13.9, Shared Governance and the Role of Advisory Committees and Administration.

Policy Number: 13.3

Shared Governance and the Role of Advisory Committees and the Academic Administration

The newly developed policy describes the relationship between the administration and the faculty in which the faculty participate in giving direction and recommendations to the University on academic decisions affecting faculty.

Policy Number: 13.9

Star Performer Awards: Administrative Leave with Pay for Outstanding Performance

The policy is deleted. Detailed information regarding changes to the Star Performer Awards program is available on the HR website under Faculty and Staff Recognition, Awards and Events.

Policy Number: 1.4.4.2

November, 2009

Constitution for the Student Government Association

The policy is deleted. The Student Government Association (SGA) Constitution may be found on the SGA website.

Policy Number: 18.4.3

Free Speech and Public Assembly on Campus Grounds

The policy (formerly "Free Speech and Public Assembly") is revised to modify the time, place, and manner restrictions for expressive activity on campus grounds.

Policy Number: 18.4.8

Risk Management

The policy is deleted. Policy contains descriptive information about the role of Risk Management Services (RMS) and the general duties of the unit. Information about the Risk Management may be found on the RMS website.

Policy Number: 9.11

October, 2009

Catering

The policy is deleted. Policy provides procedures and operational guidelines for catering an event at the University Union. Detailed information and procedures for catering an event at the Union may be found in the Catering Guide.

Policy Number: 6.8.1.9

Decorations

The policy is deleted. Policy provides procedures and guidelines to decorate for an event held at the University Union.

Policy Number: 6.8.1.17

General Information

The policy is deleted. Policy provides general rules and information for Union operations that already exists in the Union's “House Guidelines." This information may be accessed on the Union website.

Policy Number: 6.8.1.1

Graduate Faculty Membership

The policy is revised to outline the process and conditions for appointing Graduate Faculty at UNT.

Policy Number: 15.1.5

Information Ticket Center Sales

The policy is deleted. Policy provides administrative procedures for purchasing tickets at the Information Center. Information on ticket sales may be found at: http://www.unt.edu/union/infocenter3.htm.

Policy Number: 6.8.1.6

Lyceum

The policy is deleted. Policy provides the process to reserve space at the Lyceum.

Policy Number: 6.8.1.15

Procedures for Loading and Unloading Equipment

The policy is deleted. Policy provides the internal procedures for loading and unloading equipment at the University Union dock.

Policy Number: 6.8.1.18

Student Organization and Department Meetings

The policy is deleted. Policy provides procedures and operational guidelines for reserving meeting rooms in the University Union. No policy is needed as the procedures are a function of Union Scheduling Services.

Policy Number: 6.8.1.13

Syndicate

The policy is deleted. Policy provides the process to reserve space at the Syndicate.

Policy Number: 6.8.1.4

Union Alcohol Guidelines

The policy is deleted. A University-wide policy on alcohol use on University property already exists (refer to UNT Policy 10.14.) Alcohol guidelines for the Union may be found at: http://www.unt.edu/union/schedulinglinks.htm.

Policy Number: 6.8.1.14

Union Board of Directors Constitution

The policy is deleted. Policy provides the constitution of the Union Board of Directors. A complete list of members, committees, bylaws, and the constitution may be found at: http://www.unt.edu/union/about_us/ubd.html.

Policy Number: 18.4.1

Union Smoking Policy

The policy is deleted. A University-wide policy on smoking already exists and a Union-specific policy on smoking is not needed. UNT Policy 9.8 addresses smoking on University premises.

Policy Number: 6.8.1.3

University Program Council Constitution and Bylaws

The policy is deleted. Information about the University Program Council may be found at: http://www.unt.edu/union/upc.htm.

Policy Number: 6.9

University Union

The policy is deleted. Policy provides a description of the University Union and its intended purpose. A comprehensive description of the history, programs, goals, and services of the University Union may be found at www.unt.edu/union.

Policy Number: 6.8.1

UNT Student Dances

The policy is deleted. Policy provides procedures and guidelines for hosting a student dance at the University Union.

Policy Number: 6.8.1.16

September, 2009

Out-of-State Tuition Waiver/Teaching Fellows, Teaching Assistants, Research Assistants and Dependents

Policy is revised to include specific reference to the availability of out-of-state tuition waivers for spouses and dependents of teaching assistants or research assistants at another public institution in Texas.